Employee scheduling software
made simple
Manage your team's schedules, track time, handle leave requests, and streamline shift swaps - all in one powerful platform.
No credit card required
Everything you need
Powerful workforce management that scales with your business
Shift Scheduling
Drag-and-drop rotas across locations and departments. Copy, paste, and create recurring templates.
Time Tracking
Clock in and out, track breaks, and compare actual hours against scheduled shifts automatically. Available on Standard.
Leave Management
Holiday requests, sick leave, and absences with automatic allowance tracking and manager approval.
Shift Swaps
Employees request swaps with colleagues. The colleague accepts, then a manager gives final approval.
Shift Templates
Save and reuse weekly shift patterns. Apply templates to any week and layer them for special events.
Multi-Location
Manage multiple sites with their own departments, roles, and schedules from one dashboard. Available on Standard.
Global Timezone Support
Every location, team, and employee sees times in their own timezone. Automatic conversion across regions with no manual adjustments needed.
Labour Budgeting
Set weekly or monthly budgets and see in real time whether you're over or under, with warning and critical thresholds that flag a site before costs spiral.
Reports & Analytics
Custom reports on attendance, labour costs, and coverage. Export to CSV or view visual dashboards.
Built-in Help Centre
Searchable help articles, contextual tooltips, and feature guides built right into the app. Your team finds answers without leaving the platform.
Real-Time Notifications
Browser and email notifications for new shifts, swap requests, leave approvals, and schedule changes. No more missed updates.
Built for every industry
Whether you run a restaurant, clinic, hotel, or warehouse, Plannrly adapts to how your business works.
Hospitality
Hotels, restaurants, and bars with rotating shifts and seasonal demand.
Healthcare
Clinics and care homes needing 24/7 coverage, with optional certification and document expiry tracking.
Retail
Multi-store scheduling with part-time staff and peak-hour coverage.
Services
Cleaning, logistics, and facility management across multiple locations.
Built for delegation
Stop being the bottleneck. Set up your organisation once, then let location and department admins manage their own teams independently.
Business Owner
Full oversight across every location. Labour budgets, reports, company settings, and subscription management.
Location Admins
Run their site independently. Create schedules, approve leave and swaps, manage staffing requirements - without needing you.
Department Admins
Own their department's shifts, handle day-to-day swap approvals, and keep their team covered - all within their scope.
Employees
Self-service everything. View their schedule, clock in and out, request shift swaps, submit leave - no chasing managers.
Simple, per-user pricing
Two plans. No hidden fees. Pay only for the employees on your account.
Starter
Core scheduling with advanced tools
One flat price up to 10 employees
then €1.89 per additional employee
Standard
Full-featured scheduling for growing teams
One flat price up to 6 employees
then €2.99 per additional employee
Hire as many people as you need - your plan never changes because your team grew. Standard adds multiple locations and time and attendance when you want them.
Compare plans in detail
| Feature | Starter | Standard |
|---|---|---|
| Limits | ||
| Locations | 1 | Unlimited |
| Departments | 3 | Unlimited |
| Business roles | Unlimited | Unlimited |
| Employees | Unlimited | Unlimited |
| Schedule days ahead | 30 | 90 |
| Core Features | ||
| Scheduling | ||
| Open shifts | ||
| Notifications | ||
| Schedule history | ||
| Shift swaps | ||
| Issue Tracking | ||
| Leave management | ||
| Reports | ||
| Shift templates | ||
| Availability Management | ||
| Time & Attendance | – | |
| Staffing requirements | – | |
| Approval workflows | – | |
| Employee lifecycle | – | |
| Audit trail | – | |
| Labour Budgets | – | |
| Internationalisation | – | |
| Plannrly branding | Shown | Hidden |
Available add-ons
Extend any plan with premium capabilities - prices are in addition to your base plan
Smart Scheduling
Auto-assign employees to shifts, smart fill suggestions, and schedule quality analysis
Advanced Analytics
Detailed reports, insights dashboard, and multi-location performance comparison
Document Management
Employee documents and certification tracking with expiry alerts
How Much Could You Save?
Enter your team size to see how Plannrly compares to the competition.
Starter
€20.00
/month
Standard
€29.90
/month
| Tool | Per month | Against Plannrly |
|---|---|---|
| Plannrly Starter | €20.00 | - |
| When I Work Essentials | €23.25 | 14% less with us |
| Papershift Core | €40.00 | 50% less with us |
| Deputy Lite | €46.50 | 57% less with us |
That is up to €318 a year against the dearest option here.
Each figure is the entry-level paid plan on that vendor’s own pricing page, checked in August 2026, converted at 0.93 USD to EUR where needed and shown without VAT. Deputy Lite carries a USD 30 monthly minimum, so it does not fall below that for small teams. Some of these tools offer a limited free tier for very small teams; those are not shown here because this compares paid plans.
Built for teams everywhere
Privacy-first, multi-language, and ready for businesses of any size.
Privacy & Compliance
GDPR-compliant with data retention policies, export tools, and privacy controls built in from day one.
Global-Ready Billing
EU VAT validation, reverse charge support, and compliant invoicing for cross-border billing.
7 Languages
Full interface in English, Spanish, French, German, Italian, Portuguese, and Dutch.
Transparent Pricing
No hidden fees or surprises. Simple per-employee pricing that scales with your team.
No Credit Card Required
Start scheduling straight away with a 30-day trial of the full product. Nothing is charged unless you choose a plan.
Frequently asked questions
Everything you need to know about Plannrly
Ready to simplify your scheduling?
Start scheduling your team in minutes. Free for up to 10 employees, no credit card required.