Employee scheduling software
made simple
Manage your team's schedules, track time, handle leave requests, and streamline shift swaps - all in one powerful platform.
No credit card required
Everything you need
Powerful workforce management that scales with your business
Shift Scheduling
Drag-and-drop rotas across locations and departments. Copy, paste, and create recurring templates.
Time Tracking
Clock in and out, track breaks, and compare actual hours against scheduled shifts automatically.
Leave Management
Holiday requests, sick leave, and absences with automatic allowance tracking and manager approval.
Shift Swaps
Employees request swaps with colleagues. The colleague accepts, then a manager gives final approval.
Team Messaging
Announcements and direct messaging to keep your team connected and informed in real time.
Approval Workflows
Multi-step approval chains for leave, swaps, and schedule changes with automatic escalation.
Employee Onboarding
Guided onboarding and offboarding checklists so new starters are set up and leavers are handled smoothly.
Advanced Shifts
Recurring shift patterns, shift tasks, and notes. Build complex rotas that repeat automatically.
Multi-Location
Manage multiple sites with their own departments, roles, and schedules from one dashboard.
Global Timezone Support
Every location, team, and employee sees times in their own timezone. Automatic conversion across regions with no manual adjustments needed.
Labour Budgeting
Set weekly or monthly budgets and see in real time whether you're over or under. Get alerts before costs spiral.
Reports & Analytics
Custom reports on attendance, labour costs, and coverage. Export to CSV or view visual dashboards.
Planny AI Assistant
Ask Planny about your schedule, leave, shift swaps, or any platform feature. Available to every user on the Standard plan — just type and get instant answers.
Built-in Help Centre
Searchable help articles, contextual tooltips, and feature guides built right into the app. Your team finds answers without leaving the platform.
Feedback & Issue Tracking
Submit feature requests, vote on ideas, and report issues directly inside Plannrly. We build what you ask for.
Real-Time Notifications
Browser, mobile, and email notifications for new shifts, swap requests, leave approvals, and schedule changes. No more missed updates.
Built for every industry
Whether you run a restaurant, clinic, hotel, or warehouse, Plannrly adapts to how your business works.
Hospitality
Hotels, restaurants, and bars with rotating shifts and seasonal demand.
Healthcare
Clinics and care homes needing 24/7 coverage with compliance tracking.
Retail
Multi-store scheduling with part-time staff and peak-hour coverage.
Services
Cleaning, logistics, and facility management across multiple locations.
Built for delegation
Stop being the bottleneck. Set up your organisation once, then let location and department admins manage their own teams independently.
Business Owner
Full oversight across every location. Labour budgets, reports, company settings, and subscription management.
Location Admins
Run their site independently. Create schedules, approve leave and swaps, manage staffing requirements — without needing you.
Department Admins
Own their department's shifts, handle day-to-day swap approvals, and keep their team covered — all within their scope.
Employees
Self-service everything. View their schedule, clock in and out, request shift swaps, submit leave — no chasing managers.
Permission tiers that mirror your real org structure
bottlenecks — each admin acts within their scope
audit trail so you always know what changed and when
Simple, per-user pricing
Three plans. No hidden fees. Pay only for the users on your account.
Free
Basic scheduling for small teams
- Up to 10 employees
- 1 location, 2 departments, unlimited roles
- 14 days scheduling ahead
- Drag & drop scheduling
- Open shifts & shift swaps
Starter
Core scheduling with advanced tools
- Up to 20 employees
- 1 location, 3 departments, unlimited roles
- 30 days scheduling ahead
- Everything in Free
- Leave Management
- Reports
- Shift Templates
- Team Messaging
- Feedback & Requests
- Availability Management
- No Plannrly branding (annual perk)
Standard
Full-featured scheduling for growing teams
- Unlimited employees
- Unlimited locations, departments & roles
- 90 days scheduling ahead
- Everything in Starter
- Time & Attendance
- Data Import
- Audit Trail
- Approval Workflows
- Employee Lifecycle
- Advanced Shifts
- Internationalization
- No Plannrly branding
Compare plans in detail
| Free | Starter | Standard | |
|---|---|---|---|
| Limits | |||
| Locations | 1 | 1 | Unlimited |
| Departments | 2 | 3 | Unlimited |
| Business roles | Unlimited | Unlimited | Unlimited |
| Employees | 10 | 20 | Unlimited |
| Schedule days ahead | 14 | 30 | 90 |
| Core Features | |||
| Scheduling | |||
| Open shifts | |||
| Notifications | |||
| Schedule history | |||
| Shift swaps | |||
| Issue Tracking | |||
| Leave management | — | ||
| Reports | — | ||
| Shift templates | — | ||
| Team messaging | — | ||
| Improvement & Feature Requests | — | ||
| Availability Management | — | ||
| Time & Attendance | — | — | |
| Data import | — | — | |
| Audit trail | — | — | |
| Approval workflows | — | — | |
| Advanced shifts | — | — | |
| Employee lifecycle | — | — | |
| Internationalization | — | — | |
| Planny AI Assistant | — | — | |
| Plannrly branding | Shown | Shown Hidden (annual perk) | Hidden |
Available add-ons
Extend any plan with premium capabilities — prices are in addition to your base plan
Planny AI Pro
€3.99/user/moEnhanced AI (Sonnet) with 2x message pool, schedule optimization, auto-fill, and labor forecasting
Advanced Analytics
€35.00/moDetailed reports, insights dashboard, and multi-location performance comparison
Document Management
€1.00/user/moEmployee documents and certification tracking with expiry alerts
Custom Branding
€25.00/moCustom colors, logos, and branding for your organization
How Much Could You Save?
Enter your team size to see how Plannrly compares to the competition.
€ per employee per month Free for employees
See how competitors compare
Competitor pricing sourced from public pricing pages (February 2026). USD prices shown with $, EUR with €. Comparison uses approximate €1 ≈ $1.08 conversion for percentage calculations. Tiers shown are feature-comparable to Plannrly Standard.
Built for teams everywhere
Privacy-first, multi-language, and ready for businesses of any size.
Privacy & Compliance
GDPR-compliant with data retention policies, export tools, and privacy controls built in from day one.
Global-Ready Billing
EU VAT validation, reverse charge support, and compliant invoicing for cross-border billing.
6 Languages
Full interface in English, Spanish, French, German, Italian, and Portuguese.
Transparent Pricing
No hidden fees or surprises. Simple per-employee pricing that scales with your team.
No Credit Card Required
Start scheduling your team immediately. The free plan is free forever, not a trial.
AI-Powered Scheduling
Planny AI helps build schedules, answer questions, and optimise your workforce planning.
Frequently asked questions
Everything you need to know about Plannrly
Yes! Every new account starts on our free plan so you can explore at your own pace. When you're ready, start a 30-day trial of the Standard plan with all features and add-ons included — no credit card required. After the trial you'll return to the free plan and can upgrade whenever you like.
Starter supports up to 20 employees, while Standard offers unlimited employees. You can upgrade at any time as your team grows.
Employees can request to swap a shift with a colleague directly from the schedule. The colleague accepts or declines, then a manager gives final approval. The entire process is tracked and transparent.
Absolutely. We use industry-standard encryption for data in transit and at rest. Each tenant's data is fully isolated with role-based access controls, and we maintain 99.9% uptime.
Yes! Plannrly is built for multi-location businesses. Each location can have its own departments, roles, and schedules while still being managed from a single dashboard.
Absolutely. You can upgrade or downgrade at any time. Changes take effect immediately with prorated billing.
Each month you're charged based on the highest number of active and invited users on your account during that billing period, including the admin. Deactivating a user reduces your count for the next billing period.
Annual billing locks in a discounted per-user rate for a 12-month commitment. You're still billed monthly based on usage, but at the lower annual rate. You can save up to 25% compared to monthly pricing.
We accept all major credit and debit cards (Visa, Mastercard, American Express) as well as SEPA Direct Debit for European bank accounts. All payments are processed securely through Stripe.
Monthly plans can be cancelled at any time with no penalties. Annual commitments run for the full 12-month term. In both cases your account remains active until the end of the current billing period.
Ready to simplify your scheduling?
Start scheduling your team in minutes. Free for up to 10 employees, no credit card required.